Council Replies to Concern on IT Budget Blowouts

This is presented entirely without comment from me

 

Note: any future commentary will be in other posts

 

From Auckland Council

IT programme – no cost blowout

 

Following discussion of an update on Auckland Council’s Information Services Transformational Programme at today’s Finance and Performance Committee, council has released the report publicly.

Today’s committee agenda item (see resolutions below) sought to bring forward $24m to be spent in the earlier stages of the project, enabling efficiencies to be achieved later on.

The report (attached) covers the consolidation of core council information technology systems and addresses the reprioritisation of the programme to optimise outcomes, and the extension and enhancement of the testing programme.

Chief Operating Officer Dean Kimpton says there is no ‘cost blowout’ and rigorous risk management processes are being applied to the programme.

“There is no change to our overall IT budget and no increase in funding required; however, the NewCore component of the overall programme has increased in cost and will require an additional year to complete.

“We’ve taken a closer look at the complexity of our systems and carried out more detailed due diligence, which has given us a clearer picture of the priorities. As a result, we are accelerating some parts of the project and must adjust funding accordingly.

“We want to simplify our processes so Aucklanders have systems that are customer-friendly and easy to use, at their fingertips. Building consents, resource consents, rating, dog licensing and the booking of community facilities are some of the areas that will benefit from more customer-friendly online and IT systems.

“The accelerated $24m spend agreed at today’s committee is simply bringing forward some capital spend. We want all the inter-related parts of the programme rolled out in the optimal order. It’s also about applying more rigour to testing as we go forward and ensuring we are learning from any Novopay-type experiences,” Mr Kimpton says.

“We want to realise the benefits of the programme at a greater rate, hence we brought forward some of the spend,” he says.

An independent chief information officer (CIO) reference group, made up of CIOs from a range of public sector and corporate organisations, has brought strong governance oversight to the council’s IT transformation programme, and has endorsed the approach taken.

Independent expertise from EY has also brought critical oversight of the programme.

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Further Information

 

Finance and Performance Committee Meeting – 20 November 2014

Resolutions:

  1. a) note the update and progress being made on the Organisation IS Transformation programme
  2. b) note the reprioritisation of the programme to optimise the overall outcomes of the programme and note that no additional funding for the IS transformation programme is requested
  3. c) approve the re-phasing of $24 million of IS transformation budget forward to the 2015 and 2016 years in order to optimise overall programme outcomes
  4. d) note the extended and intensified quality assurance and testing programme at a cost of $13m
  5. e) agree that the Council’s IT programme progress including NewCore be reported to this Committee on a quarterly basis
  6. f) agree that the item and report be considered in the open section of the meeting.

 

About NewCore:

The NewCore transformation (consolidation) project is complex. It is designed to consolidate the core systems from the eight legacy councils that support customer interactions, rates, regulatory services and related property data. Each legacy council had a different system (or group of systems) which collected and stored large amounts of complex data in different ways.

As well as consolidation, this project will reduce the cost of collecting information and managing these services. It aims to:

  • simplify and standardise customer and business processes for customer interaction, rates, regulatory services and related property data
  • enable more effective development of digital solutions for customers, giving them more choices around how they want to interact with council
  • consolidate core customer-facing  systems that support these processes
  • create a standardized base set of processes and systems for implementation of the Unitary Plan and bylaw reviews, where only one set of systems needs to be updated, as opposed to multiple legacy systems, and reducing the operational risk associated with complex end-of-life systems.

 

The Agenda Item concerning the IT situation

 

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Might as well stick this up from Councillor Brewer seeming it is public record anyhow:

 

NO SPIN ZONE….

NewCore CAPEX budget has more than doubled in two years

Auckland Councillor Cameron Brewer says two official council reports two years apart show the capital expenditure budget for council’s NewCore computer system increasing by more than double from $58.1m to $124m. The Councillor for Orakei says the council is now desperate to downplay the project’s increasing costs by saying this is all just about shuffling around the organisation’s existing and wider IT budget.

“Let’s not lose sight that the full and final promise made to councillors in 2012 specified a total project capital cost less than half of what was highlighted in today’s report to Finance & Performance. Mr Brewer and other councillors were pleased the committee today debated the item in public after pressure for the matters to be taken out of confidential. “An amendment to defer any decisions to the full council next week was unfortunately lost 8/9, while my amendment which helpfully highlighted some home truths about the growing capital expenditure budget and expressed genuine council concern was amazingly lost 7/9:


BREWER/QUAX:

  • ‘Note that on 29 November 2012 councillors were advised that the “total cost of the programme is $71m made up of $58.1m CAPEX and $12.9m OPEX” while the 20 November 2014 report states that “total NewCore (CAPEX) costs post reset are $124m” with any additional operational expenditure not specified, and the committee records its utmost concern around future cost escalations and the project’s impact on Auckland Council’s other non-NewCore IT budget.’
  • “The public deserves to know that this project’s capital budget has changed dramatically in the past two years, not just hear the tricky spin denying any blow-out. This is not just about bringing some approved capital budget forward. This is a project which now has more than twice the total capital price-tag, and we still have no idea about any subsequent operational expenditure increases and impacts.
  • “To achieve all this they have raided the organisation’s wider IT budget for the next five years and so alarmingly we can now probably expect budget overruns in other IT areas in future years which is another big worry. Rest assured the hand will keep coming out,” says Cameron Brewer.

 

The Sutton debacle

If the Opposition can get its act together.

As they also have plenty of ammo from Coleman which I reblogged on earlier today

jononatusch's avatarOccasionally Erudite Publications

Sexual Harassment in the Workplace: it’s not a good thing, except when you’re playing Frank Zappa’s 1988 instrumental album Guitar, in which case ‘Sexual Harassment in the Workplace’ is the opening track, and it’s a stonker. However, setting aside the brilliance of Frank Zappa, when one hears that someone is about to resign due to sexual harassment claims that have been upheld and substantiated, all sorts of icky things come to mind.

Roger Sutton’s press conference of a few days ago undoubtedly therefore seemed like a great idea at the time to him. He talked of hugs, off-colour jokes and calling women “honey” and “sweetie”. It was calculated to minimise the damage, instilling in people’s minds the image of a harmless, ever-so-slightly flawed, olde world boss, struck down by the forces of modern feminism.

I for one initially heard the soundbites from the press conference and thought that the whole…

View original post 401 more words

“Fucking fuck fuck, so he’s on the phone now?” – Jonathan Coleman

Honestly this is either one heck of a scoop or this is in line for a KDC Moment of Truth fail.

However (unless something goes belly up), I will side with Scoop and some real trouble is about to blow up in National’s face (yeah I know another one after Corrections, Sutton, and something else that I can’t remember at this moment.

I know Third Term Governments get Third Term-ites but not this early.
So then has all these years of Silos and yes men about to come back against the top-tier of National?

We shall see.

Oh what Coleman said to warrant the title of Josh’s blog post can be heard about 2:33mins in and you will need to turn the volume up. But yes you can hear the Minister utter those words.

 

Reference Links:
http://slightlyleftofcentre.co.nz/2014/11/19/ryall-forced-to-quit-health-benefits-limited-in-financial-chaos/

http://beehive.govt.nz/release/next-steps-implementing-dhb-shared-services-programme?utm_source=feedburner&utm_medium=feed&utm_campaign=Feed%3A+beehive-govt-nz%2Freleases+%28Releases+-+beehive.govt.nz%29
Yep on cue the Government dropped a presser……..

Professor Mayhem's avatarSlightly Left of Centre

A Nat despondent at the silo mentality that John Key has created in the beehive has outed the Governments failed Health Benefits scheme to a left wing blogger.

Coleman was only on radio this morning talking about this because of a call put into his office last night by me. Check out the call here.

The problems within HBL were highlighted months ago in parliament by accurate questioning from Labours Annette King and it seems that Bill English knifed his long time political friend Tony Ryall in order to try to shut down the controversy over a situation caused by his lack of oversight in the lead up to an election.

The information that allowed sightlyleftofcentre.co.nz to break this story before anyone else, came from within the National caucus and may well be the first sign of the kind of caucus disunity that sinks Prime Ministers.

View original post

Council Disabilities Panel Appointed

And the members are

 

From Auckland Council

Disability panel appointments confirmed

 

Appointments to the Disability Advisory Panel have been approved by Auckland Council’s governing body.

The 10 members of the panel will meet for the first time on 24 November 2014 to consider a work programme for the next couple of years, providing advice to councillors on how council plans, policies and strategies can impact on people with disabilities.

The council received 34 applications. Successful candidates were selected for having good knowledge of their communities, experience with governance and advisory roles, and an understanding of council’s future direction as envisioned in the Auckland Plan.

“We’re delighted to have such a high-calibre team in place,” said Councillor Sharon Stewart, liaison councillor for the panel. “I look forward to a constructive relationship with the panel and hearing ideas of how the council can engage more effectively with people with disabilities.”

The panel’s term will end a month before the next council elections in 2016.

The members are:

 

Clive Lansink – Clive Lansink was a member of the previous Disability Strategic Advisory Panel. He is blind. He is director of the company Accessible Information and Communications Ltd. He has held governance roles on a number of boards and committees in the disability sector.  Mr Lansink has a degree in law, and has been involved with Disability Law, a Ministry of Justice community service that provides free legal advice on disability issues. 

Colleen Brown – Colleen Brown served as deputy chair on the previous Disability Strategic Advisory Panel and was a Manurewa Local Board Member in the first term of Auckland Council. Ms Brown was also a Manukau City councillor. She has direct experience of living with a disability as she has a son with an intellectual disability. She has been involved in the disability sector for a long period of time and has served on a number of groups, government agencies and committees. 

Dan Buckingham – Dan Buckingham has used a wheelchair since the age of 18. He has been involved in wheelchair rugby as a player, and was the president for the New Zealand Wheelchair Rugby Association. He has mentored people in disability sport. He is currently chair of Attitude Trust which provides media initiatives, such as the television programme “Attitude”, to connect people with disabilities. 

David Hughes – David Hughes was a member of the previous Disability Strategic Advisory Panel. Mr Hughes is on the governance group of CCS Disability Action and has lived with a disability for over 50 years. He is currently serving on seven committees in the disability sector. He has a strong focus on facilitating access to services including housing and health for people with a disability. He is also on the steering group of the Auckland Disability Law Incorporation. 

Don McKenzie – Don McKenzie was a member of the previous Disability Strategic Advisory Panel. He is blind. He was a member of the Waiheke Local Board for the first term of Auckland Council. He is a well-known member of the Waiheke community has been the president of the local Rotary branch. Mr McKenzie has numerous governance roles, and has served as a ministerial appointee and as a delegate to international conferences. He has now retired yet continues to assist with and prepare submissions on behalf of the disability community. 

Dr Huhana Hickey – Dr Huhana Hickey was the previous chair of the Disability Strategic Advisory Panel. She is a post-doctoral fellow at the Taupua Waiora Māori Health Research Unit at the Auckland University of Technology. Dr Huhana is hearing impaired and is a wheelchair user. She identifies as being of Māori, Aboriginal, Native American and Sami descent. She is involved in a number of community groups and is the current kaituitui for the Disabled Persons Assembly. 

Jade Farrar – Mr Farrar brings youth and Pasifika experience to the panel. He is strongly connected to Pasifika disability networks in Auckland. He is the social media and network manager for PHAB, a support organisation for disabled youth.  He is a member of the Enabling Good Lives Leadership Group (part of the Office for Disability Issues), which provides advice to ministers on disability Issues. Mr Farrar has cerebral palsy and uses a wheel chair. 

John Herring – John Herring has served on the executive board of the Cerebral Palsy Society and has a child with cerebral palsy. Mr Herring was also one of the founders of the Glow Kids Trust, which provides intensive therapy and education for children with neurological motor disorders. Mr Herring is a civil engineer and is very familiar with Resource Management and Building Act issues with regard to access. 

Nicola Keyworth – Nicola Keyworth has ten years’ experience working in the disability sector, particularly with families that live with young people with disabilities. She has experience helping people with disabilities in various countries. Ms Keyworth works for Recreate NZ, which provides programmes including camps, getaways and school holiday programmes for families and young people with disabilities. 

Susan Sherrard – Ms Susan Sherrard was a member of the previous Disability Strategic Advisory Panel. She has over 25 years’ experience in leadership roles within the disability community. She is involved in the Election Forum which provides advice to disabled people on their right to vote and ensure that they are able to vote. Ms Sherrard has served on committees including the Waitemata DHB Disability Strategic Advisory Committee and the Whangarei Accessible Housing Trust.

 

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Rural Communities to Take a Lead

In Franklin Ward

 

From Auckland Council:

Council invites rural communities to take the lead

 

Rural communities in the Franklin area have the opportunity to manage their own halls, in response to community feedback.

Auckland Council issued a Request for Expressions of Interest (EOI) for the management and operation of 11 community halls across the Franklin Local Board area on Thursday 5 November 2014.

On Tuesday 28 October, the local board approved the operations model for the halls whereby the local board will be responsible for governance and strategy, while day-to-day operations will be managed by hall committees appointed by the local board.

“Franklin Local Board received a strong message from our communities in the Wairoa sub-division about how they want to operate their halls – run by the community, for the community. Currently, management of halls is undertaken differently within the rural areas of Wairoa, Pukekohe and Waiuku,” says local board chair, Andrew Baker.

“We’ve used a community-management model across some parts of Franklin, so we know that with the right support and agreements it can work well. Communities in rural locations take responsibility for their own local halls, giving them more flexibility and encouraging greater use of the halls as a community resource.”

Through the new model, there will be one way of operating as chosen by the community and supported by the local board. This means operations across Franklin will be consistent, transparent and efficient.

“It also means all of the halls will have strong local connections – we know rural communities have a high level of ownership over their venues,” adds Mr Baker.

The EOI will be used to identify those community groups with an interest in operating each hall. Each group must be an incorporated society or trust, or have the ability to become incorporated.

Further Information

 

Auckland Council will remain the landlord of the asset, but the hall committee will manage it using a ‘Licence to Occupy and Manage’ together with a funding agreement. The council will retain responsibility for major maintenance of the buildings.

The Expression of Interest includes the following 11 rural halls within Franklin:

  • Kawakawa Bay Community Hall
  • Orere War Memorial Hall
  • Maraetai Community Hall
  • Whitford Community Hall
  • Whitford War Memorial Pavilion
  • Beachlands Memorial Hall
  • Clevedon Community Hall
  • Clevedon District Centre
  • Ardmore Hall
  • Alfriston Hall
  • Waiuku War Memorial Town Hall.

For more information, email ruralhalls@aucklandcouncil.govt.nz

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Rating Valuation Objection Period Extended

You have until just before Christmas

 

Literally

From Auckland Council

Rating valuation objection period extended

 

The period for people to object to their 2014 rating valuation has been extended until 5pm Tuesday 23 December 2014. 

 

Acting CFO Kevin Ramsay says website issues have meant some people had difficulty accessing new values online when they were made available on Monday 10 November 2014.

“Early in the week we had unprecedented demand on our website, which meant there was intermittent service for users trying to access new values.”

“We were able to help many people over the phone to find out their value and we are still encouraging people to call 0508 000 021 for assistance”.

By now most property owners should have received their new values in the mail.

Council property valuations – key facts

  • Valuations, which are completed every three years, will be used to help determine the share of rates for each property for year beginning 1 July 2015, but have no impact on the amount of rates council collects overall.
  • This year’s property revaluation showed an average capital value increase of 29 per cent since 2011.
  • The average residential capital value increase was 34.8 per cent.

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